Job Posting Suggest Ebola Virus In Los Angeles & Washington DC

14-768: Desk Officer – Ebola Virus Disease Response

Country: Los Angeles, CA or Washington, DC
Department: International Operations

Essential Job Duties/Scope of Work:

The Ebola Virus Disease (EVD) Response Desk Officer works in close collaboration with the Regional Coordinator and the Regional Team to effect a good management, development, supervision, and support of International Medical Corps’ Ebola Virus Disease response within a Regional Desk portfolio.RESPONSIBILITIES:•Work within the Emergency Response & Regional Team to assist the team members to provide financial, program development, fund raising & recruitment support for our EVD;•Work with members of other International Medical Corps departments to provide programming, logistical, legal, security, human resource and communication oversight, input and/or supervision, including International Medical Corps-UK. •Backstop the daily operations of Ebola Virus Disease response related Emergency programs to ensure continuance through appropriate response to context changes, mission, program, and beneficiary needs, donor positioning, lessons learned, and best practices;•Facilitate compliance with internal and external regulations, all applicable laws, and contractual obligations, in consultation with Legal;•Facilitate timely and adequate cooperation with Legal regarding review and approval of agreements (MOUs, contracts, etc.);•Manage timely and proper reports (internal, financial, donor, special and other) and their flow within and without International Medical Corps including International Medical Corps-UK including review, analysis, and compliance with deadlines;•Act as liaison for the Ebola Virus Disease response Emergency programs with International Medical Corps internal departments, advocating for the needs of the program within International Medical Corps;•Manage sub-grantee relationships, including development of sub-contracts and follow up and preparation of needed amendments and modifications•Perform regular program evaluation to ensure that objectives are being achieved and quality is maintained;•Coordinate communications between all International Medical Corps departments, including headquarters offices and the field; maintain open lines of communication with field staff ensuring that country programs are properly briefed on International Medical Corps’ mission, goals, and capacity;•Assist in new program and new mission start-up as appropriate.•Assist in the proposal process, which may include proposal writing, editing and proofreading, coordination of International Medical Corps departments, technical input, preparation for submission, submission, following through the approval process, and assisting in start-up activities;•Expand International Medical Corps horizons and ensure sustainability through the use of new funding mechanisms, new program concepts, and the adaptation of new program techniques using consultants as necessary;•Participate in exploratory missions/assessments both within and without current country missions.•Assist in identify staffing needs, interviewing applicants, and orienting new country mission staff, including consultants following appropriate International Medical Corps procedures;•Visit the country missions regularly for management and operational assessment; Coordinate visits to the mission by Regional Team members and others; •Communicate regularly with mission staff, especially the country director;•Assist in the provision of applicable training of new and current staff through the identification of staff training needs and training opportunities and through ongoing training in International Medical Corps policies and procedures; •Provide leadership, guidance and promote professional working relationships with all International Medical Corps departments to International Medical Corps staff members.•Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors•Have a thorough understanding of the mission and regional contexts;•Maintain substantial relationships with donors and partners (governmental, NGO, and companies) both current and potential;•Raise the profile of International Medical Corps, its work and country missions through active participation in Interaction forum, conferences, workshops, outreach events, and communication opportunities; •Document all contacts; •Represent International Medical Corps as well to the field and mission;•Attend donor meetings as required;•Attend Interaction meetings as required;•Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.



•Bachelor’s degree and 3-5 years of relevant work experience or Master’s degree plus 1-2 years of relevant experience, OR an equivalent combination of education and experience

•Ability to read, analyze, and interpret USG/EU/UN donor regulations and requirements;

•Ability to write reports;

•Ability to effectively present information and respond to questions from management and field programs;

•Understanding of health and development concepts in developing countries;

•Outstanding organizational skills;

•Excellent communication skills, both oral and written;

•Excellent self-motivation skills;

•Experience in effectively dealing with international and headquarters staff, and the ability to deal with a broad spectrum of people;

•Ability to exercise sound judgment and make decisions independently;

•Excellent ability to handle multiple tasks in a fast paced and constantly changing environment;

•Ability to be flexible and to cope in stressful situations;

•Ability to be creative and to work with limited resources;